How do we plan staffing for different event types?

Create shift templates for different event types: concerts, sports, conferences, private functions. Scale staffing up or down based on expected attendance, with historical data informing future planning.

How do we fill hundreds of positions for major events?

Broadcast shifts to your qualified casual pool and fill positions in under 4 hours with a 95% fill rate. Smart matching ensures staff have the right credentials for each role.

How do we ensure only qualified staff work regulated roles?

Credential automation tracks RSA, security licenses, and food safety certificates. The system auto-blocks unqualified staff from regulated positions and alerts managers to coverage gaps.

Can we track labour costs per event?

Real-time labour cost tracking shows actual vs. budget for every event. Break down costs by department, role, or cost centre with detailed post-event analytics.

Does Humanforce support the Live Performance Award?

Pre-configured with the Live Performance Award including entertainment industry classifications, call time rules, meal breaks, and penalty rate calculations.

How do we coordinate security, bar, catering, and production teams?

One dashboard coordinates all departments with role-specific requirements. Managers see real-time coverage across security, hospitality, catering, and production teams.

Venues

Show calendars and casual pools for arenas, theatres and mixed-use venues

Staff stadiums, arenas and entertainment venues. Scale up for major events and scale down for quieter periods.

Request a demo Explore the platform

Trusted by venue operators

350+

Venues supported

75k+

Event staff managed

2,000+

Staff per major event

< 4hrs

Mass fill time

Event ready

Scale instantly

Credentials

100% compliant

Cost tracking

Per event

Trusted by stadium, venue and sport operators

Industry reality

Challenges facing venues

Show programmes and casual pools need hiring, rotas and pay on one journey, not a stewarding spreadsheet plus a separate clock.

Show by show

Programmes that are never a flat week

Theatre, arena and mixed-use programmes need bulk shift creation without losing who can work which role on which night.

High volume

Casual pools at volume

Security, F&B and operations staff move in and out of availability. Hiring and the employee record need to stay in the same suite.

Expiry reminders

Credentials that have to follow the person

Store licences and training with expiry reminders. Rotas can refuse expired credentials. Humanforce does not independently verify them.

Kiosk + app

Event-day time that has to reach payroll

Clocking has to work at pace on the door and in F&B, then sit in the same journey as Payroll via Brain.

Purpose-built solutions

Every challenge has a Humanforce solution

Event Manager, Talent, time records and Payroll via Brain for arenas, theatres and mixed-use venues.

Cover the operation

Workforce Management

Rotas & scheduling

Use Event Manager to create bulk shifts against the show calendar, then publish rotas into the Work App so coverage is visible on event day.

Applicant tracking

Process high-volume venue hiring in one ATS, multi-post to Indeed and LinkedIn, then pass the candidate into HR.

Capture time on the record

Workforce Management

Time & attendance

Capture event-day attendance from kiosk and the Work App so time records can move into Payroll via Brain.

Payroll via Brain

Pay through the Brain payroll integration as part of the unified HR, Workforce Management and Payroll offering.

Venue records

Built for event-day operations

Keep people, credentials and time on one record across venue teams.

Event Manager for show calendars

Create bulk shifts against theatre, arena and mixed-use programmes, then publish into the Work App.

Credentials on the casual pool

Store licences and training with expiry reminders. Rotas can refuse expired credentials.

Security, F&B and operations on one record

Hiring and the employee record stay in the same suite so people can move between roles and events.

Event-day time into Payroll via Brain

Kiosk and Work App clocking sit in the same journey as pay through the Brain payroll integration.

Venues Success Stories

Trusted by leading providers

"Humanforce helps us coordinate over 1,500 staff across security, hospitality, and operations for every major event at the UK's largest indoor arena."

— Venue Operations Director